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In
order to educate potential volunteers, the following is an overview of the roles
and responsibilities of each of the positions. A downloadable copy of this overview is also available.
- Is the chief executive officer
of the Organization (Organization shall mean Norfolk Baseball Association)
(subject to the control of the remaining members of the Board of Directors) and
shall have general charge and supervision of the affairs of the Organization.
- Shall preside at all meetings of
the Board of Directors and shall be primarily responsible for executing such
policies and procedures that may from time to time be established by the Board
of Directors.
- Shall (with the assistance if
the Treasurer) prepare and submit an annual budget to the Board of Directors for
its approval and be responsible for the proper execution thereof.
- Shall represent the Organization
at any district, national or other baseball program of which the Organization
is associated.
- Shall assure that all necessary
permits are attained to allow the efficient operation of the Organization
regarding fields, fund raising, snack stand and opening day parade activities.
- Shall (with the assistance of
the Little League Preseident and Babe Ruth President) examine the application
and supporting proof-of-age document of every player candidate and certify to
the age and residence eligibility before the player may be accepted for tryouts
and/or selection.
- Along with the Little League
President and Babe Ruth President, preside over the tryouts, draft and selection
of All-Stars for all the divisions.
- Shall have and may exercise all
of the powers and duties of the Commissioner during the absence of the
Commissioner or in the event of his/her inability to act.
- Shall be responsible for acting
as a liaison between the Organization and the sponsors of the Organization by
keeping them informed of league activities. This would include securing
sponsors, corresponding with prior sponsors, to any allocation of sponsors.
- Shall be responsible for
coordinating with Little League President and Babe Ruth President to ensure
that sponsors are matched up with the appropriate teams
- Shall be responsible for
appropriating additional banners for new sponsors or replacing banners of
existing sponsors due to loss or damage.
- Shall have such additional
duties and powers as the Board of Directors may from time to time delegate
- Shall be the chief financial
officer and the chief accounting officer of the Organization.
- Shall be in charge of the Organization's
financial affairs and shall safeguard all funds, securities, and valuable
papers.
- Shall keep full and accurate
records thereof.
- Shall report on the financial
affairs at each meeting of the Board of Directors.
- Shall assist the President in
the preparation of an annual budget for submission to the Board of Directors.
- Shall receive all monies and
securities and deposit these funds in a depository approved by the Board of
Directors.
- Shall monitor and administer the
monies allocated to the operation of the snack stand, umpires equipment
procurement, fund raising activities, etc.
- Shall perform other duties and
powers as may be delegated by the Board of Directors.
- Shall be responsible for
recording the activities of the Organization and maintaining appropriate files,
mailing lists and necessary records.
- Shall maintain a list of the
members of the Board of Directors, committee members, managers and coaches.
- Will give notice, keep the
minutes, maintain records and conduct such correspondence as may be required of
all Board of Director and committee meetings of the Organization. If the
Secretary is absent from any meeting, a temporary secretary will be chosen at
the meeting who shall exercise the duties of the Secretary at the meeting.
- Shall maintain and up hold the
Bylaws and Constitution of Norfolk Baseball Association. This shall include any
new rules and motions as voted on and passed by the Organization.
- Shall supervise all
registrations, tryouts, player selection processes, drafts and All Star
selection processes.
- Shall record all player
transactions and maintain an accurate and up to date record thereof.
- Shall be responsible for
checking the qualifications of registrants including residence and age
eligibility and shall investigate all complaints with respect to such
qualifications.
- Shall be responsible for the
preparation of a master roster of all league/division players.
- Will work in conjunction with
the Commissioner and the League Directors to define league structure, team
composition, tryout formats, draft formats, manager/coaches selection and All
Star selection process format.
- Shall assign and schedule the
playing fields of the Organization.
- Shall devise the schedules for
each league with the help of the League Coordinators.
- Shall research prices for
equipment and uniforms which will be necessary for the operation of the leagues
during the upcoming season with special attention given to the quality of the
items, the vendor's ability to provide the desired items and the services
provided by the vendor
- Shall provide to the President
an itemized list of equipment and uniforms with associated costs for purchase
- Shall procure equipment and
uniforms upon approval by the Board of Directors
- Shall make necessary
arrangements with the Director of Baseball and Coordinators for the
distribution and collection of equipment and uniforms shall maintain an
inventory of equipment and uniforms.
- Shall plan, organize, run and
distribute all of the designated and Board approved fund raising activities in
support of the Organization. This will include, but not be limited to such
events as Raffle and associated prizes, Tag Day and Dinner Dance and associated
raffle.
- Shall submit to the Board of
Directors for approval a list of planned fund raising activities with a
schedule.
- Shall be responsible for the
operations of the snack stand during the months of baseball operations (April
through the end of July) shall be responsible for the procurement of the
necessary goods to sell at the snack stand
- Shall be responsible for the
financial operations of the snack stand including the checkbook, paying bills,
and depositing all monies in the concession account.
- Shall be responsible for the
scheduling of members to assist in the manning of the snack stand during hours
of operation. These members will be responsible for the opening and cleaning of
the rest rooms, preparation of food, delivery of food and cleaning of the snack
stand.
- Shall be responsible for the training of umpires for the
Single A and Double AA divisions. These umpires are typically player members
from the 13 and Babe Ruth divisions
- Shall be responsible for scheduling umpires for games in
the 13-year-old and Babe Ruth divisions.
- Shall administer the activities
of assigned league (T-Ball, A League, AA League, AAA League, and Major League.
- Shall work in conjunction with
the Little League President or Babe Ruth President to establish league rosters,
select managers, determine schedules, conduct tryouts, direct the draft/player
selection process and direct the All Star selection process.
- Shall conduct meetings of the
league, establish practice schedules, monitor practices and games, distribute
and collect equipment and uniforms, and secure and assign umpires. Securing
umpires are for those coordinators responsible for Single A, Double A and
Triple A
- Coordinators are responsible for
the actions of the umpires, managers and coaches that are assigned to their
league.
- Shall be responsible to collect
all game recap sheets and submit weekly game summaries to the local newspapers.
- Shall coordinate the activities
of the teams in league during "Picture Day" activities.
- Shall be responsible for the end
of season trophies
- Sending out and advertising of
any formal Association notices
- Shall represent the Organization
at all meetings pertaining to the Hockomock Summer League Little League,
Hockomock Summer Babe Ruth and Summer League.
- Shall appoint a representative
to attend meetings pertaining to any other Summer League the Organization
participates in.
- Shall be responsible for the
coordination of the collection of all registration fees of the Summer League
Players by Summer League coaches.
- Shall be responsible for the
coordination of equipping the Summer Leagues teams with the support of the
appropriate Equipment Director.
- Shall solicit and appoint
members of the Organization to assist in the above mention duties including the
coordination of getting umpires, town tournament, other tournaments, etc.
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